Apps & Bits
Billing & Reconciliation

Turn manual accounting into automated precision

Stop losing margin to billing errors. Apps & Bits automates the tedious cycle of matching payments, reconciling statements, and identifying commission gaps.

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Manual insurance billing bottlenecks
The Challenge

Billing is the ultimate manual hurdle

Agencies spend days every month manually matching carrier statements to AMS records. This process is slow, error-prone, and often hides revenue-leaking commission discrepancies.

  • Matching invoices to payments by hand
  • Reconciling carrier statements against agency records
  • Finding missing or duplicate payments
  • Tracking unpaid balances
Solution

How we solve it

We automate the heavy lifting of data capture and organization so your staff can focus on the advisory work that wins business.

  • Matching invoices to payment records
  • Comparing carrier statements against agency records
  • Identifying missing, duplicate, or partial payments
  • Flagging discrepancies in premium, commission, or fees
  • Organizing billing exceptions for review
  • Extracting information from statements, PDFs, emails, and spreadsheets
Audit Complete

Monthly Statement: July

Total Lines442
Matched438 (99.1%)
Missing Pmt2 Items Flagged
Comm Gap-$142.50 (Mismatch)
ActionReview flagged carrier lines
Process

Automated Financial Integrity

1

Collect billing data

Apps & Bits can work with the billing information your agency already uses, including statements, invoices, payments, and spreadsheets.

2

Normalize the information

The system extracts and organizes client, policy, carrier, premium, commission, and transaction details.

3

Match related records

Apps & Bits compares records across documents and systems to identify likely matches and mismatches.

4

Flag exceptions

The system surfaces missing payments, duplicate payments, and premium or commission discrepancies.

5

Keep a human in control

Your team receives a structured summary of matched items, exceptions, and recommended next steps.

Financial Accuracy

Protect your agency's margin

Consistent billing reconciliation doesn't just save time—it ensures that every dollar of premium and commission is accounted for, directly impacting your agency's bottom line.

FAQ

Common questions

Can it handle custom commission structures?

Yes, the reconciliation logic can be configured to account for your specific agency and carrier commission agreements.

Does it work with Excel and CSV files?

Yes, the system can ingest and compare data from spreadsheets, PDFs, and accounting system exports.

How are errors reported?

Any discrepancy—whether it's a missing payment or a premium mismatch—is highlighted in a structured reconciliation summary.

Streamline your agency's accounting

We’ll help you blueprint a reconciliation workflow that brings enterprise-level precision to your agency's finances.

Book a Free AI Audit